10 Powerful QuickBooks Online Features Every Small Business Should Use in 2025
- amanulla7
- Jun 3
- 2 min read
Are you making the most of your accounting software? Whether you're a startup, freelancer, or growing company, QuickBooks Online (QBO) offers powerful tools that go beyond basic bookkeeping. As one of the leading cloud accounting software solutions in Canada, QBO helps you automate, track, and manage your business finances from anywhere.
In this post, we’ll walk through the top 10 QuickBooks Online features that can help save time, improve accuracy, and give you a clearer picture of your business performance.
1. Bank Feeds for Real-Time Updates
Connecting your bank and credit card accounts to QBO means automatic daily imports of transactions. This cuts down manual entry and speeds up bank reconciliations. It’s one of the most important time-saving accounting features in QuickBooks.
2. Automated Invoicing and Online Payments
Create professional invoices, set up recurring billing, and accept payments online with just a few clicks. Customers can pay by credit card, bank transfer, or third-party platforms. This invoicing feature in QuickBooks Online helps businesses get paid faster and stay cash-flow positive.
3. Smart Expense Tracking
Track expenses in real time by uploading receipts or using the QBO mobile app. The system auto-categorizes transactions, helping you stay CRA-compliant and ready for audit season.
4. Payroll and Time Tracking Integration
Manage payroll directly in QBO or integrate with time tracking tools like QuickBooks Time. You can easily track billable hours, calculate taxes, and pay employees—all in one place. This is especially helpful for service-based or hourly businesses in Canada’s small business sector.
5. Inventory Management (Plus & Advanced Plans)
Stay on top of stock levels, product costs, and reorder points. The inventory tracking feature in QBO is ideal for e-commerce, retail, and wholesale businesses that need control over their goods.
6. Project Profitability and Job Costing
Assign income and expenses to specific projects or jobs. This feature is a game-changer for contractors, consultants, and creatives looking to track project-level profitability and resource allocation.
7. Custom Financial Reports
Use built-in reports like Profit & Loss, Balance Sheet, and Cash Flow Statement, or customize your own dashboard. These insights are vital for strategic decision-making and are often requested by investors, lenders, or advisors.
8. User Roles and Permissions
QBO lets you invite your accountant, bookkeeper, or team members with specific access levels. This ensures secure collaboration without compromising sensitive financial data.
9. App Marketplace Integration
Expand QBO’s capabilities with apps like Shopify, Dext, Hubdoc, Stripe, and more. Whether you run a tech startup or a restaurant, there are QuickBooks integrations for nearly every industry.
10. Mobile App for On-the-Go Accounting
Access key features on your phone or tablet—send invoices, approve expenses, and review reports. With QBO’s mobile accounting app, you’re no longer tied to your desk.
Final Thoughts: Is QuickBooks Online Right for You?
Whether you're just getting started or scaling up, QuickBooks Online for Canadian businesses is a flexible, cloud-based solution that can grow with you. At Whiz Accounting Services Ltd., we help clients set up, customize, and optimize their QBO accounts to match their business needs—saving them hours every month and improving financial clarity.
💬 Need help getting the most out of QuickBooks Online?Let’s talk about how we can streamline your systems and get your books working for you.